Xero is cloud accounting software with a strong following among Canadian operators and the accountants who serve them. Bank feeds import transactions daily, reconciliation happens on one screen, sales tax reports are built to map onto the CRA filing, and every plan includes unlimited users, which matters when your bookkeeper, your accountant, and a branch manager all need to see the same books.
The RentWorks Plus handoff feeds it the rental side. Revenue, taxes and fees, receivables for corporate and B2B accounts, and the payments actually taken are posted against the accounts you nominate. Reservations, vehicles, inspections, and claims deliberately stay in RentWorks Plus, because the people working them are already there and copying operational records into a ledger only creates two versions of the truth.
For cross-border operations, Xero handles multiple currencies alongside per-province tax rates, and its open API is the reason an integration like this can be built at all rather than living in a monthly spreadsheet. Sales tax is the piece worth attention: RentWorks Plus calculates the tax on the rental and Xero files it, so the mapping between them is what keeps a GST/HST return from turning into an investigation.
Xero is a subscription you hold directly, priced separately from the platform. Accounting handoffs are scoped during implementation rather than shipped as a fixed feature, because no two operators structure their chart of accounts or their tax codes the same way. Your proposal names the record set, the posting frequency, the currencies in scope, and who owns the mapping.
Questions worth asking about Xero
Which records move from RentWorks Plus into Xero?
Rental revenue, taxes and fees, receivables for corporate and B2B accounts, and the payments actually taken, posted against the accounts you nominate. Reservations, vehicles, inspections, and claims stay in RentWorks Plus. The exact record set is confirmed during implementation.
Does this handle GST, HST, and provincial sales tax?
Xero is where the filing lives: it tracks Canadian sales tax rates and produces the GST/HST return summary your accountant works from. RentWorks Plus is where the tax is calculated on the rental. The job of the integration is to make sure the two agree, which means your tax codes are mapped deliberately during implementation rather than guessed.
We rent in more than one currency. Does that work?
Xero supports multi-currency, so cross-border operators are on supported ground. Which of your currencies are in scope and how gains and losses on exchange should post are decisions for your accountant, confirmed during implementation.
Should we pick Xero or QuickBooks?
Whichever one your accountant already works in. Both are supported ground for an accounting handoff, and neither is worth switching to for the sake of a rental system. If you have no incumbent, that is a conversation worth having with your accountant rather than with us.
Is Xero included in the RentWorks Plus price?
No. Xero is a subscription you hold directly, priced separately from the platform. Your proposal names the accounting system in scope and what the handoff covers, so the accounting side is not left as an assumption.
