Car rental rate and payment software that keeps every charge tied to the rental
Set seasonal and mileage-based rules, selected extras, deposits, promo eligibility, balances, refunds, and supported payment activity around the reservation and agreement.
Build rental estimates from configured inputs
RentWorks Plus supports seasonal and mileage-based rate rules, selected extras, deposits, promo eligibility, outstanding balances, and final payment activity. A rental estimate uses the operator's configured dates, rate codes, fees, mileage rules, deposits, and selected options.
When one of those inputs changes, the amount can change. Staff can review the estimate during reservation and agreement preparation, then use the recorded return details and agreement rules during final charge review.
Apply rate rules that match the rental
Rate management can cover seasonal rules, mileage terms, selected extras, fuel surcharges, deposits, and supported partner-rate settings. Promo codes can use eligibility and expiration rules where configured.
The system applies the operator's rules to the rental context. It does not establish an autonomous pricing claim or a promised revenue lift. Staff and managers remain responsible for rate policy, exceptions, approvals, and customer communication.
Keep deposits, balances, refunds, and receipts with the rental
Supported payment activity can include deposits, cash entries, refunds, receipts, outstanding balances, and final payment records. Keeping that activity with the reservation and agreement gives staff a clearer record when a renter asks about an amount or when finance reviews an open balance.
Balance tracking is not the same as a collections workflow. RentWorks Plus can retain the supported account and rental context, while the operator decides how to handle follow-up, disputes, write-offs, or external collection activity.
Use tokenized card workflows through Valpay where configured
Valpay can support tokenized card workflows where configured. Tokenized references can reduce the need to expose card data inside the customer and rental records while payment activity remains connected to the transaction context.
Valpay is a partner-powered workflow, not a promise that each payment method, device, country, fee, settlement process, or package is included. Those details belong in the scoped proposal and implementation plan.
Keep PCI responsibilities specific
Tokenization can reduce exposure, but it does not make the merchant's full payment environment compliant by itself. PCI responsibilities can involve the operator, payment provider, hardware, network, staff practices, and connected systems.
Your payment scope should identify the configured provider, card-present or remote method, card-on-file behavior, refunds, devices, merchant duties, and support owner. That gives the team a concrete responsibility map rather than a broad compliance slogan.
How it flows
Three moments that make this real inside a working rental day.
Input
Build rental estimates from configured inputs
Working state
Apply rate rules that match the rental
Outcome
Keep PCI responsibilities specific
Answers before your demo
Common questions from operators evaluating this capability.
Can a rental estimate include mileage rules and optional items?
Yes. Estimated charges can use configured dates, rate codes, mileage rules, fees, deposits, promo eligibility, and selected options. Changes to those inputs can change the amount.
Which payment activity can stay with the rental?
Supported activity can include deposits, cash entries, refunds, receipts, outstanding balances, tokenized card references where applicable, and final payment records.
Does tokenization cover the merchant's PCI responsibilities?
No. Tokenization can reduce exposure, but PCI compliance depends on the merchant's full environment, providers, devices, processes, network, staff practices, and connected systems.
How much does RentWorks Plus cost?
Pricing is quote based and depends on fleet, locations, workflows, migration, integrations, implementation, support, and selected add-ons. Request a scoped quote to compare the same commercial basis.
Compare software quotes on the same commercial scope
RentWorks Plus pricing is quote based. The proposal can account for fleet, locations, workflows, migration, integrations, implementation, support, and selected add-ons.